A virtual office in Estonia is a comprehensive service for companies operating remotely without a physical office in the country. The package includes a legal address registered in the Commercial Register, contact person services if required by law, and the receipt and processing of official correspondence.
Instead of subscribing to multiple services from different providers, you get everything you need from a single provider: an active business address in Tallinn, official document receipt, scanning, and digital forwarding.
This format is particularly convenient for e-residents, foreign entrepreneurs, and owners of Estonian OÜ companies who manage their business from abroad. Your company maintains up-to-date registration details and remains reachable for the Commercial Register, the Estonian Tax and Customs Board (EMTA), courts, other government authorities, and business partners—without the need to rent a physical office.
We scan all incoming correspondence and forward it to your email. Original documents are stored for a specified period and can be sent via courier upon request.
| Feature | Details |
|---|---|
| What it is | An “all-in-one” package: legal address + contact person + receipt and processing of official correspondence. |
| Problem it solves | Enables a company managed from abroad to maintain up-to-date registration details, receive official correspondence on time, and fully comply with legal requirements. |
| What is included | Legal address for the Commercial Register, contact person service, receipt, scanning, and forwarding of official correspondence. |
| Who needs it | E-residents, foreign business owners, entrepreneurs managing a company remotely, and Estonian business owners who want to use a professional legal address instead of a home address and avoid the expense of renting a physical office. |
| What it is NOT | It is not an office or workspace rental. The service does not include private offices, meeting rooms, or coworking access. |
| Pricing | Package starting from €280 per year; purchasing components separately is more expensive. |
| Mail storage | Original documents are stored for up to 6 months. |
| Legal basis | Estonian Commercial Code, Commercial Register Act, and other applicable statutory regulations. |
We will register the legal address and, if necessary, the contact person in the Commercial Register. After that, all official correspondence will be received at our office, processed, and promptly forwarded to your email. If you have any questions or are unsure which option best fits your company, our specialists will provide a free consultation and help you select the optimal service package.
Virtual Office and Individual Service Pricing
| Category / Service | Description & Composition | Pricing |
|---|---|---|
| Virtual Office Package (1 Year) | • Legal address in Tallinn (for the Commercial Register) • Licensed contact person (if required by law) • Receipt, registration, scanning, and forwarding of official mail • Storage of originals for up to 6 months • Courier dispatch upon request • Official service agreement | From €280 / year (Save €220) |
| Legal Address (Standalone) | Provision of address in the Commercial Register for 1 year | €250 / year |
| Contact Person (Standalone) | Provision of a licensed contact person for 1 year | €250 / year |
| Mail Receipt & Processing | Receipt, processing, and digital forwarding of correspondence | Free |
| Address Confirmation | Issuance of document for banks, payment systems, or business partners | Additional fee applies |
| Delivery of Originals (EU) | Courier delivery of original documents within the EU | From €100 |
| Delivery of Originals (Non-EU) | Courier delivery of original documents outside the EU | From €150 |
*Value Added Tax (VAT) will be added to the listed prices, where applicable.
A virtual office is a comprehensive service that combines a legal address, contact person services (if required), and the receipt of official correspondence under a single contract. This format allows you to register a company in Estonia, receive official documents on time, and manage your business remotely.
The virtual office is particularly in demand among e-residents, foreign entrepreneurs, and business owners operating remotely. It is also suitable for entrepreneurs in Estonia who prefer not to use their home address as a legal address or pay for a separate office rental.
It is important to note that a virtual office is not a workspace rental. The service does not include private offices, meeting rooms, workstations, or coworking access. The main purpose of a virtual office is to provide the company with a legal address, ensure the receipt of official correspondence, and assist in meeting regulatory requirements.
Thanks to Estonia’s digital public services, most corporate procedures can be completed entirely online. A company can be registered, submit financial reports, interact with government authorities, and be managed remotely using a legal address and, if necessary, a contact person service.
A virtual office is a solution for companies that require a legal address in Estonia and convenient handling of official correspondence without the need to rent a physical office.
The service is most commonly used by:
E-residents who register and manage an Estonian company fully remotely.
Foreign entrepreneurs establishing a business in Estonia to operate within the European market.
Startup founders who need to quickly register a company and launch operations without additional office overhead.
Owners of existing Estonian companies who prefer to use a professional legal address instead of a residential one.
Companies with foreign board members requiring a contact person service as mandated by Estonian law under specific circumstances.
Holding, investment, and IT companies operating remotely with no need for a permanent physical office.
Consultants, freelancers, agencies, and online businesses running operations entirely digitally.
In most cases, a virtual office eliminates the need to rent a separate physical space while maintaining a professional legal address and organized management of official correspondence.
It is important to understand that Estonian law does not require most companies to maintain a physical office. Most corporate procedures—such as company registration, filing annual reports, interacting with government authorities, and updating registry details—are performed electronically. That is why a virtual office has become the standard solution for thousands of Estonian companies whose owners operate both from abroad and within Estonia itself.
A virtual office is not a separate legal category, but a comprehensive service that combines a legal address, contact person service, and receipt of official correspondence. At the same time, each of these services can be ordered separately if your company does not require the full package:
Legal Address
The company’s official address registered in the Estonian Commercial Register. Required for every Estonian company, regardless of its type of activity.
Contact Person
A licensed corporate service provider that receives official documents addressed to the company under circumstances specified by Estonian law. Required for specific companies in accordance with statutory requirements.
Virtual Office
Legal address, contact person service, and receipt, processing, and forwarding of official correspondence under a single contract.
Suitable for companies that want to delegate administrative matters to a single service provider and operate without a physical office.
We support businesses in Estonia at every stage—from company registration to daily administration and legal compliance.
In addition to our virtual office services, we offer:
Legal address in Estonia
Contact person service
Company registration in Estonia (including for e-residents, via notary, or by power of attorney)
Ready-made companies in Estonia
Accounting services, tax support, and VAT registration
Preparation and filing of annual reports
Obtaining licenses and permits in Estonia
Many clients choose comprehensive support because it allows them to delegate all administrative matters to a single service provider. Legal address, contact person, accounting services, annual reporting, and corporate updates are coordinated by one team, ensuring timely compliance with legal requirements and reducing the risk of missing important notifications or deadlines.
After activating the service, your company receives a legal address in Estonia, and all official correspondence is routed through a licensed corporate service provider. Company owners do not need to be physically present in Estonia to receive critical documents or interact with government authorities.
Legal Address — A official company address in Tallinn registered with the Estonian Commercial Register. Suitable for both registering a new company and updating the legal address of an existing entity.
Contact Person — If required by Estonian law, a licensed contact person service is provided. The contact person receives official documents sent to the company by government agencies, courts, and other institutions in legally mandated cases.
Mail Receipt & Processing — All incoming official correspondence is received and processed by our specialists, ensuring you are notified promptly and never miss important communications.
Scanning & Forwarding — Upon receipt, documents are scanned and sent to your email. Original documents are stored for up to 6 months and can be delivered worldwide via courier upon request.
Address Confirmation — Upon request, we issue a formal letter confirming your company’s right to use the legal address. This document is often required by banks, payment institutions, government bodies, or business partners during verification procedures.
Single Contract — All virtual office services are consolidated under a single agreement. You won’t need to coordinate multiple vendors—your legal address, contact person, and official mail management are handled seamlessly by one team.
Select Your Package
We assess your business requirements and define the required scope: legal address, contact person, or the full virtual office package. The agreement is signed remotely after completing standard identity verification and compliance procedures.
Prepare Commercial Register Documentation
For new companies, the legal address and contact person details are included during initial registration. For existing businesses, we assist in preparing the necessary filings to update your registered details.
Registry Update
Once processed by the Commercial Register, the new legal address and (if applicable) contact person details will reflect on your company’s official registration card.
Mail Receipt
Letters and documents sent to your legal address from the Commercial Register, the Tax and Customs Board, courts, and other entities are received at our Tallinn office.
Scanning & Digital Forwarding
Incoming mail is logged, scanned, and forwarded to your designated email address. Physical originals are retained per agreement terms and can be dispatched by courier upon request.
Seamless Remote Operations
You can manage your business from anywhere in the world without renting physical premises. Simply ensure your contact details remain current, monitor incoming correspondence, and address any time-sensitive legal filings.
The legal address provided under the virtual office service can be used for registering a new entity in Estonia or updating the registered address of an existing company. It is officially recorded in the Commercial Register as the entity’s legal address.
During Know Your Customer (KYC) procedures, banks and payment institutions review company details, including its legal address. Upon request, we issue a confirmation letter validating your authorization to use the virtual address for account openings or periodic reviews.
Note: Final decisions regarding account approvals rest entirely with the respective bank or payment institution. Alongside your legal address, financial institutions evaluate ownership structure, business activities, source of funds, business model, and other standard KYC/AML criteria.
Virtual office packages start at €280 per year.
The package includes:
Legal address in Estonia
Licensed contact person service (if required)
Receipt, scanning, and digital forwarding of official mail
Secure document storage for the specified period
Address confirmation letters upon request
Opting for the full package is generally more cost-effective than purchasing a legal address and contact person service separately. Additionally, you benefit from a single contract, a single point of contact, and streamlined administration without managing multiple vendors.
*VAT is added to the listed prices in accordance with statutory requirements. Courier delivery for physical originals is billed separately upon request.
A virtual office is more than just a street address. The timeliness of your official correspondence and overall regulatory compliance directly depend on the reliability of your provider.
Consider these essential criteria before choosing a partner:
Official Licensing
If your setup requires a contact person, ensure the provider holds a valid license to offer corporate services. Licensing status can be verified in the Estonian Register of Economic Activities (MTR).
Physical Office Presence in Estonia
Verify where your official mail is actually received. A reliable provider operates an active physical office with established procedures for handling incoming documents.
Mail Handling Procedures
Clarify key operational parameters:
How quickly documents are scanned and forwarded.
How long original copies are stored.
Courier dispatch options.
How urgent legal notices are flagged to you.
Transparent Contract Terms
Ensure the service agreement clearly outlines inclusive features, optional fees, and the precise duties and liabilities of each party.
Comprehensive Corporate Support
If you anticipate needing accounting, corporate modifications, or compliance filings later, partnering with a full-service corporate provider offers long-term efficiency.
eBusiness Solutions OÜ is a licensed corporate service provider (License No. FIU000421) and an official member of the e-Residency Marketplace. Credentials can be independently verified in the Register of Economic Activities (MTR).
Set up your virtual office entirely remotely. We will prepare the agreement, register your legal address, provide a contact person (if required), and organize the management of official correspondence so that you can run your business from anywhere in the world.
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